FacPro Resource

Board Briefing Narrative Starter

This short narrative structure helps facilities leaders explain deferred maintenance and capital needs in a way boards, executives, or governing bodies can follow without getting lost in technical detail.

Suggested briefing flow

1. What we have: summarize the size and complexity of the portfolio.
2. What shape it is in: highlight current condition and high-level risk.
3. What needs attention now: identify urgent items and near-term consequences.
4. What the plan is: show phased priorities, funding logic, and sequencing.
5. What decisions are needed: close with specific asks.

Good board language usually sounds like this

Clear, plain, prioritized, and connected to user impact. Avoid drowning the room in technical subcategories when the real decision is about timing, consequence, and investment.

Use this alongside

Capital planning worksheets, assessment summaries, and a short appendix for anyone who wants deeper detail after the meeting.